//HR & Finance Assistant
Location: Abu Dhabi
Duration: Part-time
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A great opportunity to be part of a dynamic and flexible team of vibrant marketeers. Your role would involve supporting the team with HR & Finance tasks, helping to boost productivity as the team grows. Opportunity to grow as the company grows, We are looking for a confident and outgoing personality who revels in analytical observations and is committed to accomplishing the job at hand.
An unflappable personality that can create strong processes for the daily book keeping, and administrational duties involved in HR and visa processing. Ability to influence others to follow the processes developed.
Operational
Key Tasks:
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Financial Assistance
Working closely with the MD to ensure that all financial systems & processes are up to date.
Happy to work with clients to understand their internal financial processes and to systematically produce necessary paper work
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Generating invoices
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Updating expenses
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Ensuring online financial systems are correct
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Following up on invoices from clients
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Assisting with VAT reports
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Updating expenses in the system
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Bookkeeping
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Ensuring debtors are on time with the payments
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Ensuring all payments to team members are managed and fulfilled
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Payroll
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Assisting with the smooth operation of monthly staff salary payments
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Issuing cheques and securing MD signature
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Utilising finance systems to process online payments and acquiring MD approval
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Organising cash payments where needed
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Ensuring all staff payments are systematically recorded in finance system
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HR & Visa formalities
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Assisting MD to set up quarterly performance review meetings with individual staff
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Vacation leave management
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Timesheet management
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Checking the monthly time sheets submitted by staff and viewing with MD; matching projects against budgets
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Creating an organised log sheet to track holiday leave of staff and keeping track of the same
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Ensuring all staff on hand have valid visas secured by ensuring relevant application forms for staff are completed where necessary
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All essential documents pertaining to visas to be collected and submitted in a timely manner
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Assisting staff to make sure all required documents are carefully completed
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Working with government bodies to follow up on any back log of documents
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Assisting MD with payments for visa costs
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Personal Specification
Minimum Experience
Educational Qualifications
Technical Knowledge
Other Requirements
Language
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Ability to work with multicultural teams in a professional manner
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Quick to learn online financial systems
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Savvy with online systems & quick learner of new technology
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Strong relationship management skills with Internal and External stakeholders
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Impressive communication skills
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An eye for detail
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A meticulous approach to work
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Ability to deal with clientele in a tactful diplomatic manner
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A persevering and unabashed personality
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Excellent time management and organisation skills
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Having a systematic approach to work
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Excellent English – spoken and written